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1991-03-13
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"PEN PAL - Version 1.04"
Registration fee: $25.00
Copyright 1989,90,91
ALL RIGHTS RESERVED
PEN PAL
SYSTEM REQUIREMENTS: IBM PC (or compatable)
MS-DOS 2.0 (or greater)
512 K free memory
Monochrome (or color) monitor
Hard disk (or 2 floppy disks)
Printer (any dot matrix)
PENPAL: PEN PAL is one of the easiest to use MAIL LIST MANAGEMENT,
BLACK BOOK, and LETTER WRITTER systems available. In addition to the
being able to maintain your name and address files and print labels
(any size) other features are provided that make it a valuable tool
for your office. These features are:
1) Ability to code your address records for selective listings.
2) Ability to identify address record as being a business, or an
individual.
3) For business accounts you can identify the name of the person
to contact, for individuals you can setup the salutation for
letters.
4) Search by ID., last name, or first name, using only the first
few letters of the name.
5) Print any size of one up label (can also be used for
addressing continuous envelope forms), print any number of
return address labels.
6) Print either of two sizes of ROLODEX cards, print new cards
only for address records that have been updated from a given
date.
7) Print addresses on standard office envelopes - just insert an
envelope into your printer, press a key, address is printed
and envelope is ejected making printer ready for next
envelope.
8) Print selective listings of addresses (or only names).
9) Build extract files (two formats available) for word
processing interfacing.
10) Setup your printer for compressed / normal print size, and
eight / six line per inch vertical form control.
11) Depending upon the printer format codes you have set up you
can have one of four BLACK BOOK formats printed from your
address list.
12) You can setup up to 99 standard letter formats. You can
select addresses from your address file and print letters,
using these letter formats, without having to type them
individually. Using the same selection requirements you can
then either select labels or address envelopes.
This system is so simple to use that you will be entering names and
addresses within a minute of setting up the system (setup itself will
only take a couple of minutes).
FEATURES: Menu driven.
-------- Mono or color.
ESC - To terminate any action or menu
F1 help on all input fields.
F2 for name search while in maintenance
Self installing.
Can be personalized.
Only one of a growing family of products
LIST OF FILES: PENPAL.EXE PEN PAL program.
-------------- README.1ST Instructions on installation.
PENPAL.DOC Documentation on how to use.
INSTALLATION:
-------------
Follow the instructions outlined in the 'README.1ST' file.
SYSTEM INITIALIZATION:
-----------------------
Make the directory that you loaded 'PENPAL.EXE' program module in your
current directory.
Enter: PENPAL <return>
The first time that you load 'PENPAL.EXE' you are provided the
opportunity to identify the disk drive your data files will reside
on and to personalize you system. You do this by entering your
name/business name into the field for screen/report header (the
system will center it for you). Next you will be asked to enter
the codes necessary to control your printer for both
compressed/normal print and 6 or 8 vertical lines forms control.
You will need to look up these codes in your printer user
manual. These codes are entered, in decimal value, one character
at a time with each code group terminated with a blank entry.
For most printers the following codes will work:
Compress/normal print codes (default for most printers):
----------------------------
Compress print: 15 <return>
<return>
Normal print..: 18 <return>
<return>
Eight/six line vertical print codes (default for most printers):
------------------------------------
8 lines per in: 27 <return>
48 <return>
<return>
6 lines per in: 27 <return>
50 <return>
<return>
If you do not want to setup these codes at this time just press
<return> for each request. These codes can be setup later by use
of the 'UTILITIES' sub function within 'PENPAL'. Upon completion
of your system initialization a '*.MEM' file is created that
contains your personalization and also signifies that your system
has been initialized. You are now ready to use your system.
SYSTEM NORMAL USE:
------------------
Make the directory that you loaded 'PENPAL.EXE' program module in
your current directory.
Enter: PENPAL <return>
Select from the menu the function you wish to perform.
MAINTENANCE:
------------
This set of functions allow you to search for specific address
records by ID., first or last name, and to perform the
maintenance functions of add new, change, and delete.
'F2' Search routine: when you request this function you will be
requested to enter that portion of the ID., or name, you wish to
find a match on. If you wish to start at the top of the file
just press <return>, otherwise enter the ID number, or only as
many characters of the name as you wish to search with. The
system will then locate those names that match (or follow) the
search key.
a) If you wish the system to assign your id numbers just press
the <return> key for ID number. If you enter an ID number you
do not have to enter the leading zeros.
b) You must identify the address record as being either a
(B)usiness or for an (I)ndividual. Individuals will have their
last name isolated for sequencing by last name, businesses do
not. If you wish to terminate an add new request just press
<return> for this field.
c) The code field is optional and is provided so that you can
group your addresses for special selection.
d) The 'PREFIX' field is for titles such as 'Mr., Mrs, The, etc'
that are needed for the name line of the address and do not
affect sequencing.
e) The name field should be filled just as you wish the name to
be printed. The only exception to this is for names having 'Jr.,
Sr., etc' appended to the end of the name. DO NOT SEPERATE THESE
SUFIX'S FROM THE LAST NAME WITH A SPACE, USE A ',', OTHERWISE
THEY WILL BE IN LAST NAME SEQUENCE BY 'Jr., etc'. (Example: John
Adams,Jr.)
f) All other fields are optional.
LABELS:
-------
With this function you can address almost any size one-up label.
You can select addresses by various sequences and ranges, or you
can manually setup a label to be printed 'n' number of times.
(If you wish to address envelopes using the continuous form
envelopes use this function.) Remember that all measurements for
label size and address positioning are affected by the
compress/normal and 6/8 lines per inch print control features.
ROLODEX CARDS:
--------------
With this function you can create rolodex cards from your address
file. You have the same sequence and seletion capabilities as
with label with the added feature of selection by last
maintenance date. With this last feature you can easily maintain
your card files.
ENVELOPES:
----------
With this function you can print addresses directly on your
standard office envelopes. (If you are using the continuous form
envelopes use the label print routine.) Just identify the
sequence and selection range you wish to print envelopes for and
start loading envelopes into your printer - one at a time. The
system will pause for each envelope to allow you to set it up in
your printer and after printing will eject it so that you can
load the next envelope. (Remember that your compress/normal and
6/8 line per inch printer control codes affect all positioning of
your address on the envelopes.)
WORD PROCESSING INTERFACE:
--------------------------
With this function you can extract address information to be
passed to your word processor. You have the same sequence and
selection capabilities as for labels. All information selected
will be in the sequence shown on the screen. You have two formats
to select in:
a) dBASE comma delimited, and
b) one field per line
These two selection output formats are acceptable to most word
processing programs.
ADDRESS LISTINGS:
-----------------
With this function you can create listings of addresses in
various formats. You have the save sequence and selection
capabilities as for labels.
BLACK BOOK:
-----------
Depending upon the printer format control codes you have setup
you have one of four possible formats for printing a BLACK BOOK
for your addresses. These formats are as follows:
Compress 8 lines
horizontal vertical w l
N N 4.25" 5.5" 3 addresses per page
12 per sheet
N Y 4.25" 5.5" 5 addresses per page
20 per sheet
Y N 2.5" 5.5" 3 addresses per page
18 per sheet
Y Y 2.5" 5.5" 5 addresses per page
30 per sheet
(Note - These sizes are based upon a compression of 15 characters
per inch.)
LETTERS:
---------
You can setup up to 99 different letter formats. PEN PAL has
built into it a limited word processor. The following keys are
used to control your editing of your letters:
KEY PURPOSE
------------------------- -------------------------------------------
Uparrow or Ctrl-E Move up one line
Dnarrow or Ctrl-X Move down one line
Leftarrow or Ctrl-S Move left one character
Rightarrow or Ctrl-D Move right one character
Ctrl-Leftarrow or Ctrl-A Move left one work
Ctrl-Rightarrow or Ctrl-F Move right one word
Home Beginning of current line
End End of current line
Ctrl-Home Beginning of current window
Ctrl-End End of current window
PgUp Previous edit window
PgDn Next edit window
Ctrl-PgUp Beginning of letter
Ctrl-PgDn End of letter
Return Move to beginning of next line
Delete Delete character at cursor
Backspace Delete character to left of cursor
Tab Insert tab character or spaces
Printable characters Insert character
Ctrl-Y Delete the current line
Ctrl-T Delete work right
Ctrl-B Reform paragraph
Ctrl-V,Ins Toggle insert mode
Ctrl-W Finish editing and save
Esc Abort edit and return original
UTILITIES: ----------With set of functions you can rebuild your data
file indexes, modify your personalization, and change your printer
format control codes.
FULL SCREEN NAVIGATION KEYS:
---------------------------
KEY PURPOSE
------------------------------------------------------------------------------
Leftarow, Character left. Does not move cursor to previous GET.
Ctrl-S
Rightarrow, Character right. At end of GET, cursor moves to next
Ctrl-D GET.
Ctrl-Leftarrow, Word left.
Ctrl-A
Ctrl-Rightarrow, Word right.
Ctrl-F
Uparrow, Previous GET.
Ctrl-E
Dnarrow, Next GET.
Ctrl-X,
Return,
Ctrl-M
Home Beginning of GET.
End Last character of GET.
Ctrl-Home Beginning of first GET.
Ctrl-End Beginning of last GET.
FULL SCREEN EDITING KEYS:
-------------------------
KEY PURPOSE
------------------------------------------------------------------------------
Del, Delete character at cursor position.
Ctrl-G
Backspace, Destructive backspace.
Ctrl-H
Ctrl-T Delete word right.
Ctrl-Y Delete from cursor position to end of GET.
Ctrl-U Restore current GET to original value.
FULL SCREEN ESCAPE KEYS:
------------------------
KEY PURPOSE
------------------------------------------------------------------------------
Ctrl-W, Terminate READ saving current GET.
Ctrl-C,
PgUp,
PgDn
Return, Terminate READ from last GET.
Ctrl-M
Esc Terminate READ without saving current GET.
FULL SCREEN MODE KEYS:
----------------------
KEY PURPOSE
------------------------------------------------------------------------------
Ins, Toggle insert mode.
Ctrl-V
********************************
MICRO DATA ASSIST DISCLAIMS ALL WARRANTIES RELATING TO
THIS SOFTWARE, WHETHER EXPRESS OR IMPLIED, INCLUDING
BUT NOT LIMITED TO ANY IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE,
AND ALL SUCH WARRANTIES ARE EXPRESSLY AND SPECIFICALLY
DISCLAIMED. NEITHER MICRO DATA ASSIST NOR ANYONE ELSE
WHO HAS BEEN INVOLVED IN THE CREATION , PRODUCTION, OR
DELIVERY OF THIS SOFTWARE SHALL BE LIABLE FOR ANY
INDIRECT, CONSEQUENTIAL, OR INCIDENTAL DAMAGES ARISING
OUT OF THE USE OR INABILITY TO USE SUCH SOFTWARE EVEN
IF MICRO DATA ASSIST HAS BEEN ADVISED OF THE
POSSIBILITY OF SUCH DAMAGES OR CLAIMS. IN NO EVENT
SHALL MICRO DATA ASSIST's LIABILITY FOR ANY DAMAGES
EVER EXCEED THE PRICE PAID FOR THE LICENSE TO USE THE
SOFTWARE, REGARDLESS OF THE FORM OF CLAIM. THE PERSON
USING THE SOFTWARE BEARS ALL RISK AS TO THE QUALITY AND
PERFORMANCE OF THE SOFTWARE. Some states do not allow
the exclusion of the limit of liability for
consequential or incidental damages, so the above
limitation may not apply to you.
This agreement shall be governed by the laws of the
State of Texas and shall inure to the benefit of MICRO
DATA ASSIST and any successors, administrators, heirs
and assigns. Any action or proceeding brought by either
party against the other arising out of or related to
this agreement shall be brought only in a STATE or
FEDERAL COURT of competent jurisdiction located in
Collin County, Texas. The parties hereby consent to in
personam jurisdiction of said courts.
This is copyrighted software. You are not obtaining
title to the software or any copyright rights. You may
not sub-license, rent, lease, convey, modify,
translate, convert to another programming language,
decompile, or dissemble the software for any purpose.
You may make as many copies of this software as you
need for back up purposes. You may use this software on
more than one computer, provided there is no chance it
will be used simultaneously on more than one computer.
If you need to use the software on more than one
computer simultaneously, please contact us for
information about site licenses.
*******************************************************